Circles of Support and Accountability (CoSA)
Administrative Assistant

The Administrative Assistant is responsible for supporting the National Coordinator and Project Associate to advance a National Demonstration Project involving 14 CoSA sites across Canada. The position is accountable to the National Coordinator. The Administrative Assistant works in close collaboration with CCJC staff, the National Coordinator, and Project Associate (related to communication with the CoSA sites)

For more information about this project, please visit our website:

Job Description

1. CoSA Annual Gathering (60%)
– Organizing the annual CoSA Gathering. This includes planning logistics, transportation, and other meeting details in consultation with the National Coordinator and Project Associate
– Acting as principal note-taker during the course of the Gathering (e.g., meeting minutes)
– Distributing the project evaluation survey report prepared by the National Coordinator, analyzing responses and producing a final report
– Supporting the Coordinator in compiling, printing and distributing the annual Gathering report
– Assisting the Project Associate with production of Gathering documents and reports

2. Coordination and Documentation of Meetings (15%)
– Coordinating and hosting project-related conference calls (CoSAMT, EAC, CCJC – CoSA Board)
– Recording project-related meeting minutes in consultation with the National Coordinator (CoSAMT, EAC, CCJC-CoSA Board)
– Planning and organizing logistics of project-related meetings, including site visits by CCJC staff
– Coordinating CCJC’s extra board meeting days to provide board oversight to the CoSA project

3. Reporting (15%)
– Assisting the bookkeeper in the organization of financial files related to the CoSA project, receiving and sorting expense claims, checking expense claims and receipts for accuracy, receiving and reviewing bank information

4. General Management (10%)
– Maintenance of office machines
– Mail management
– Purchasing supplies, office equipment and furniture as required
– Organizing the storage area
– Keeping filing system up to date

5. Fulfilling other duties as specified by the National Coordinator


Only those applicants selected for an interview will be contacted. Interviews will normally be conducted in the two weeks following the deadline for applications.

– Ability to organize, plan and prioritize work
– Strong computer literacy, must understand files and network data storage as well as have a very strong knowledge of Microsoft office products, particularly Word and Excel with a proficiency in creating and understanding formulas
– Initiative, a willingness to take on responsibilities
– Strong verbal and written communication skills; ability to write clear communication material for public distribution
– Ability to establish effective working relationships with staff and community members
– Dependable and reliable
– Bilingual English and French would be an asset

Location: Ottawa

Application Information

Please note this is currently a Part Time Position, working two (2) days per week for a total of 15 hours per week. There may be some flexibility in work schedule.

The salary for this position is $18.00 per hour.

Please send résumé and cover letter by email only to National Project Coordinator, Jill Bench at:

Deadline for applications is noon, July 31, 2012.

Share This